Tolono Public Library District

Regular Board of Trustees Meeting Minutes

April 8, 2008

President Paula Baker called the meeting of the Tolono Library District Board of Trustees to order at 7:02 p.m. in the Library meeting room.

Present were Paula Baker, Tracy Culkin, Tracy Wilson, Linda Fisher, Katrina Olson, and Sherrie Roderick. Joshua Mikeworth was absent. Staff present was Janet Cler.

Minutes: The minutes of the March 4, 2008 Board of Trustees meeting were reviewed.

Katrina Olson’s name was misspelled.

Under unfinished business the Board members were asked to review the current By-laws and Polices for themselves. John Deedrick’s name was misspelled.

This sentence was added to New Business, President Paula Baker stated that she would contact Mike Hall of Sadorus again and let him know that the board has no plans to open a new branch there.

Minutes were approved with corrections.

Treasurer’s Report: Katrina Olson moved to approve checks as written. Tracy Culkin seconded. Motion carried. Linda Fisher stated that when she called to reinvest First Bank of Savoy CD 06-4001493-6 for $250,000 the interest rate had dropped to 2.8% and was invested for a 5 month time period. Cash investment and balance sheets were reviewed.

Library Director’s Report: Library Director’s Report was reviewed. Janet Cler stated that there was a new format for the Library Director’s Report. Janet asked if anyone knew of a person that had the equipment to measure the moisture content in the building. This is to help find where the moisture damage is coming from. As per recommended by Cord of Bash and Pepper.

The web page will now have the agenda posted before the board meetings and the meeting minutes posted after the meetings.

The E-newsletter will be sent once a month at the first of the month. The indoor book sale raised $75 this month.

The Nogle and Black maintenance agreement for the furnace was signed by President Paula Baker at a cost of $460 per year.

Program Coordinator’s Report: The Program Coordinators report was distributed and reviewed. Family movie night will be on April 25^th. Paula Baker asked if a Board Member could attend. Tracy Culkin is checking and will get back to her. Sherrie Roderick volunteered if Tracy couldn’t do it.

Sherrie Roderick asked if adult programming was still viable. Janet Cler explained what is viable to one person may not be to another. It was also discussed that the E-newsletter might get the information out more efficiently.

Unfinished Business: Paula Baker asked if there were any questions regarding Policy for Patrons with Disabilities. There where no questions. Tracy Culkin moved to approve the Policy for Patrons with Disabilities. Linda Fisher seconded. Motioned carried.

Paula Baker asked if there were any corrections regarding the Policy and By-Laws. Paula Baker asked for a motion to approve the Policy and By-Laws. Katrina Olson so moved. Tracy Culkin seconded. Motion carries. New Policies and By-Laws will be ready by the next meeting.

Paula Baker contacted Michael Hall and told him that at this point we would not be able to open a library branch in Sadorus. After that, the article came out in the County Star with the mayor of Sadorus discussing a new branch in Sadorus. Paula Baker and Janet Cler discussed calling the mayor of Savoy and letting him know about the issue in Sadorus. They agreed that Paula Baker would call him and let him know about the article in the County Star and explained that we as a library board were not planning on opening a branch in Sadorus at this time. He mentioned that Savoy has a room and funding for a library branch. Paula Baker said that since Joshua Mikeworth was not here we will discuss this more later and set up a committee. Tracy Culkin asked would a book mobile be expectable. Katrina Olson asked if it would be acceptable to invite Bob the mayor of Savoy to a Long Range Plans and Goals Committee meeting. Janet said that we should have Library Trails Joe Sciaca in for a meeting to discuss ideas. Janet Cler and Katrina Olson suggested that Joshua Mikeworth join the Long Range Plans and Goals Committee since one of the goals of the committee is opening a branch in Savoy.

Sherrie Roderick asked why the Friends of the Tolono Library are considered a Long Range Plan and Goal. Janet Cler explained that since this group is close to disbanding, we need to help them increase their membership and goals. A Friends recruitment ad will run May 8^th in the County Star. Tracy Culkin suggested that a sign with information about becoming a Friend should be placed at the front desk.

The Long Range Plans and Goals Committee will be meeting monthly.

New Business: A committee for a Tentative Budget was selected Members include: Paula Baker, Janet Cler and Linda Fisher.

Statement of Economic Interest to County Clerks Office was completed by Janet Cler.

Employee Evaluation for Laura Reiss was reviewed. Laura has finished her probationary period. Sherrie Roderick moves to give Laura a 50 cent per hour pay raise. Tracy Wilson seconded. A roll call vote was taken for a pay increase of 50 cent per hour for Laura Reiss.

Tracy Culkin – yes

Linda Fisher – yes

Joshua Mikeworth – absent

Katrina Olson – yes

Sherrie Roderick – yes

Tracy Wilson – yes

Paula Baker – yes

Continuing Education: Building Maintenance Schedule

Next Meeting: May 6, 2008

Meeting was adjourned at 8:11 p.m.

Respectfully Submitted,

Sherrie Roderick, Secretary