Tolono Public Library District
Regular Board of Trustees Meeting Minutes
June 3, 2008
President Paula Baker called the meeting of the Tolono Library District Board of Trustees to order at 7:00 p.m. in the Library meeting room. Present were Paula Baker, Tracy Culkin, Joshua Mikeworth, Linda Fisher, Katrina Olson, and Sherrie Roderick. Tracy Wilson was absent. Staff present was Janet Cler. Friends of the Tolono Public Library Member, Barb Frahm was also present.
Minutes: The minutes of the May 6, 2008 Board of Trustees meeting were reviewed.
President Paula Baker asked for a motion to approve minutes as written. Tracy Culkin moved to approve minutes as written. Joshua Mikeworth seconded. Motion carried.
Treasurer’s Report: Paula Baker asked what is Dave and Harry. Janet Cler explained we had a problem getting into a file cabinet in the storage room and we had Dave and Harry Locksmith come out to do some maintenance work and cut new keys. Paula Baker asked why there were so many voided checks. Janet Cler explained that with the new computer the new program wasn’t set up to write checks correctly. Joshua Mikeworth asked about debit purchases. Janet Cler explained that Char Brauer and she have business credit cards from Busey Bank that are used for catalog or online purchases to receive prepaid discounts. Joshua Mikeworth moved to approve checks as written. Linda Fisher seconded. Motion carried.
Cash
investment and balance sheets were reviewed. President Paula Baker informed the
board that Busey Treasury Note 912828AZ3 matured on
May 15th, 2008. Linda Fisher remarked that it set at a low interest
rate. Katrina Olson moves that we empower Linda Fisher to call Busey Bank and First Bank of
Roll call vote taken as follows:
Tracy Culkin yes
Linda Fisher yes
Joshua Mikeworth yes
Katrina Olson yes
Sherrie Roderick yes
Tracy Wilson absent
Paula Baker yes
RCVMC
President Paula Baker handed out a sheet of revisions to the budget as suggested by Janet Cler. Katrina Olson moves that we approve revisions to the budget. Joshua Mikeworth seconded.
Roll call vote taken as follows:
Tracy Culkin yes
Linda Fisher yes
Joshua Mikeworth yes
Katrina Olson yes
Sherrie Roderick yes
Tracy Wilson absent
Paula Baker yes
RCVMC
Actual Budget Report for 2008-2009. Joshua Mikeworth asked will our spending budget be larger than our levy. Janet Cler explained that we have set our budget according to the amount that Mark Sheldon told us we would receive. Discussion continued. President Paula Baker asked for a motion to approve the 2008-2009 working budget. Tracy Culkin moved. Sherrie Roderick seconded.
Roll call vote taken as follows:
Tracy Culkin yes
Linda Fisher yes
Joshua Mikeworth yes
Katrina Olson yes
Sherrie Roderick yes
Tracy Wilson absent
Paula Baker yes
RCVMC
Library Director’s Report: Library Director’s Report was reviewed. Janet Cler will be gone from June 9th to the 23rd. Staff is to contact Dianne Bland if necessary.
The computer was replaced in the Library Director’s office.
Friends Group donated $600 for a computer in the children’s department.
Security system was checked on Monday May 12th, 2008. A short was detected and heat and smoke units were rewired.
CIPS was called to check sagging wires in front of the building.
Terminix was called for an ant issue and then hired at a cost of $400 per year for preventive maintenance.
Nogle and Black was called to check on the air conditioner in the main room.
Program Coordinator’s Report: Program Coordinator’s report was distributed and reviewed.
Unfinished Business: Roof-Update President Paula Baker spoke to Guy Hampel (architect) to set up a meeting with Joshua Mikeworth and her. Meeting will be next Tuesday June 10th, 2008 at 5:30 p.m.
New Business:
Meeting dates for the next fiscal year are as follows:
July 8 August 12
September 2 October 7
November 4 January 6
February 3 March 3
April 7 May 5
June 2
President Paula Baker informed the board that it was time to hire auditors. D Tracy Culkin moved to hire DBH and Associates (Formally Daughhetee and Parks) as auditors. Linda Fisher seconded.
Roll call vote taken as follows:
Tracy Culkin yes
Linda Fisher yes
Joshua Mikeworth yes
Katrina Olson yes
Sherrie Roderick yes
Tracy Wilson absent
Paula Baker yes
RCVMC
President Paula Baker passed out the levy for the next fiscal year 2008-2009 for the board to review. The levy will be voted on at the next meeting.
Employee Evaluations: Employee evaluations have been completed by Janet Cler. Pay raises were discussed. The board filled out evaluations forms regarding Library Director Janet Cler. Employee evaluations with pay raises were discussed. Suggested pay raises are as follows.
Janet Cler $1
Dianne Bland $.75
Char Brauer $.50
Genevieve Kearns $.75
Melinda Wilcox $.75
Erin Hand $.50
Laura Reiss $.50
Patrick Wood $.50
Stacy Fisher $.50
Henry Dust $.50
Katrina Olson moved to approve the above pay raises. Joshua Mikeworth seconded.
Roll call vote taken as follows:
Tracy Culkin yes
Linda Fisher yes
Joshua Mikeworth yes
Katrina Olson yes
Sherrie Roderick yes
Tracy Wilson absent
Paula Baker yes
RCVMC
Joshua Mikeworth moves to adopt the prevailing wage ordinance 08-63. Linda Fisher seconded. Motion carried.
Budget
hearing notice will be taken to the
Next Board Meeting July 8, 2008
Meeting Adjourned 8:57 p.m.
Respectfully Submitted,
Sherrie Roderick, Secretary