President
Paula Baker called the meeting of the Tolono Library District Board of Trustees
to order at 7:00 p.m. in the Library meeting room. Present were Paula Baker,
Tracy Culkin, Joshua Mikeworth, Linda Fisher, and Sherrie Roderick, Tracy
Wilson. Staff present was Janet Cler. Friends of the Tolono Public Library
Member, Barb Frahm, Architect Guy Hampel and his wife, Sher were also present.
President Paula Baker introduced the board to Mr. and Mrs. Hampel. Trustee Katrina
Olson arrived at 7:19 p.m.
Public Hearing: Annual Budget and
Appropriation Ordinance #2008-78-2
The
public had no questions for the board at this time. Tracy Culkin moved to
approve the Annual Budget and Appropriation Ordinance #2008-78-2. Joshua
Mikeworth seconded.
Roll
Call vote was taken as follows:
Tracy
Culkin yes
Linda
Fisher yes
Joshua
Mikeworth yes
Sherrie
Roderick yes
Tracy
Wilson yes
Paula
Baker yes
The
motion passed unanimously 6-0.
Minutes: The minutes of the June 3, 2008 Board of Trustees
meeting were reviewed. Joshua Mikeworth
moved to approve minutes as written with corrections. Tracy Wilson seconded.
Motion carried.
Treasurer’s Report: Joshua
Mikeworth asked if the bills had arrived from Nogle and Black, for the new air
conditioning unit, new sump pumps, repair on existing sump pump, and small gas
leak. Janet Cler informed the Board that the work had been finished. Library is
awaiting final bill. Tracy Culkin moved to approve checks as written. Tracy Wilson seconded.
Motion carried.
Cash
investment and balance sheets were reviewed. President Paula Baker informed the
board that First Bank of Savoy CD 06-4001462-1 matures on July 27th,
2008. Treasurer Linda Fisher recommended that the board invest in a short term
CD .Tracy
Library
Director’s Report: Library Director’s
Report was reviewed.
Program Coordinator’s Report: Program Coordinator’s report was distributed and
reviewed.
Unfinished Business: Roof-Update Architect Guy Hampel suggested that our first
step should be to arrange a meeting with himself, Joshua Mikeworth, and a
roofer.
Tracy
Wilson moved that Paula Baker contact Larry White of Sidney, (a roofer). Tracy
Culkin seconded. Motion Carried.
New
Business:
Freedom
of Information Core Policy
Updates are
as follows:
Line C should read 2008 instead of 2007. The amount
in this line should be $253,997
Add Tracy Wilson to line F.
Paula Baker asked for 2 trustees’s to make the review
to the minutes from the last fiscal year.
Tracy Wilson and President Paula Baker volunteered.
Building Maintenance Ordinance #08-78
Tracy Culkin
moved to adopt Building Maintenance Ordinance #08-78.
Tracy Wilson
seconded.
Roll Call Vote
taken as follows.
Tracy Culkin yes
Linda Fisher yes
Joshua Mikeworth yes
Katrina Olson yes
Sherrie Roderick yes
Tracy Wilson yes
Paula Baker yes
The
motion passed unanimously 7-0.
Hire
Bookkeeper
Job
description; needs to be able to file payroll quarterly reports, payroll
monthly reports, payroll checks biweekly, the balancing of the checkbook,
investment research and marketing.
Katrina Olson moved that we hire a part-time bookkeeper at $15 per hour. Tracy
Culkin seconds.
Roll
call vote taken as follows:
Tracy
Culkin yes
Linda
Fisher yes
Joshua
Mikeworth yes
Katrina
Olson yes
Sherrie
Roderick yes
Paula
Baker yes
The
motion passed unanimously 7-0.
Hire
two employees
Tracy
Culkin moved that we approve the hiring of Emily Bickers and Colleen Musson.
Linda
Fisher seconded. Motion carried.
Employees
cost of living raise
Current bookkeeper Diane Hoffman suggested a cost of living raise. After
discussion
Tracy Culkin
moved that no cost of living increase be given at this time, due to recent pay
raises.
Katrina Olson
seconded.
Motion carried.
Spring Plant
A spring plant
sale was discussed as being a great way to earn funds for the library.
It was decided
to get in touch with the Friends Group and together plan something for next year.
Continuing Education: Publicity
Next
Board Meeting August 12, 2008
Meeting
Adjourned 9:07 p.m.
Respectfully
Submitted,
Sherrie
Roderick, Secretary